Shipping Enquiry

📦 Understanding Shipping Enquiry

What is Shipping Enquiry

Shipping Enquiry is a central menu used by warehouse operatives to view, add, edit, and manage information relating to outbound shipments, including shipment headers, loads, and containers within Canary7.

Accessing Shipping Enquiry

You can access the Shipping Enquiry screen in two ways:

• Use the navigation bar: Type "Shipping Enquiry" into the search bar.

• Navigate via the menu: Shipping > Shipping Enquiry

🚛 Load Tab – Finding Load Information

Use the Load tab to search for loads—groups of shipments typically linked by carrier their respective carriers. 

New Shipments be assigned loads by 3 methods:

• Assigned to the Oldest Load
• Assigned to the Oldest Load of the Same Day
• Each Shipment is assigned it's own Load.

This is determined in the Detail of the Load Assignment Waveflow Step.

Searchable Fields:

• Carrier

• Load Number

• Trailer Number

• Load Status

• Warehouse

• Last Updated From / To

💡 Tip: Leaving all fields blank will return all load records. Unchecking “Don't Show Closed” ensures visibility of previously closed Loads also.

Load Tab Results:

After searching, only a subset of columns will be visible. Use the horizontal scroll bar to view additional fields:

• Load Number

• Carrier

• Leading Status

• Trailing Status

• Trailer Number

• Created At

• Last Updated At

• Load Status

If you want to go back and input more information, click on the search icon and enter the data you require to refine your search. You can search Loads by multiple parameters.

📦 Shipment Tab – Finding Shipment Information

Use the Shipment tab to view and filter individual shipment records using a wide array of parameters

Searchable Fields:

• Shipment Number

• Load

• Customer Code / Order Reference

• Carrier / Carrier Service

• Tracking Number

• Item Code

• Company

• Status From / To

• Created Date From / To

• Last Updated Date From / To

• Shipment Type / Sub-status / Soft Allocation Status

• Wave Number

• Ship To Country

• On Hold

• Leading / Trailing Status

💡 Tip: Leave all fields blank and uncheck “Don't Show Closed” to return all shipments in the system.

This will only have some columns in view to see the rest, simply drag the horizontal scroll bar. Note, if you wish to arrange the order of the columns in view, you can do this by simply dragging the column across to where you would like it to sit. Here is a list of what headers you scroll between to view the information:

• Item Thumbnail
• Shipment Number
• Hold
• Hold Comments
• Item Code
• Shipment Type - Used in Rulemaster
• Company Code
• Load Number
• Customer Order Reference
• Ship to Name
• Ship to City
• Ship to State
• Ship to Email
• Ship to Country
• Carrier
• Leading Status
• Trailing Status
• Created At
• Last update date
• Tracking Number
• Tracking Url
• Planned Dispatch Date
• Ship To Address1
• Ship To Address2
• Ship To Address3
• Ship To Phone Number
• Ship To PostCode
• Ship to Instructions
• Consolidation Dock
• Stagging Dock
• Wave Reject Reason
• Routing Code
• Total Net Weight
• Total Net Volume
• Event Status
• Total Quantity
• Total Details
• Total Cost
• Total Sale Value
• Longest Side

If you want to go back and input more information, click on the search icon and enter whatever data you need to refine your search. 

🧾 Detail Tab – Finding Shipment Line Details

The Detail tab provides line-level shipment information (i.e., item details within shipments).

Searchable Fields:

• Shipment Number

• Item / Item Description

• Company Code

• Quantity

• Status From / To

• Batch / Serial Number

• Carrier / Carrier Service

• Allocation Fail

• Created Date From / To

• Last Updated Date From / To

• Shipment Sub-status

• Warehouse

💡 Tip: Uncheck "Don't Show Closed" to display all detail records in the system.

Detail Tab Results:

Use the scroll bar to access full results, including:

• Shipment Number

• ERP Order Line Number

• Company Code

• Carrier

• Ship To Name / Address

• Item / Description

• Leading / Trailing Status

• Quantity / Original Quantity

• Batch Numbers

• Allocation Rule

• Created / Updated Timestamps

If you want to go back and input more information, click on the search icon and enter whatever data you need to refine your search. 

Finding Container Information

The Container tab allows users to find data relating to shipment containers - such as pallets, totes, or cartons.

Searchable Fields:

• Shipment Number

• Company

• Container Number

• Warehouse

• Status From / To

• Created At From / To

To access all data, uncheck  as this will have all containers that have ever been in the system. 

Container Tab Results:

Key fields you can view by scrolling include:

• Container Number

• Shipment Number

• Company Code

• Location Code

• Status

• Dimensions (Length, Width, Height)

• Weight

• Packing Effort

• Container Type

• Created At

• Assigned User

If you want to go back and input more information, click on the search icon and enter whatever data you need to refine your search. 

Adding a Load

Within Shipping Enquiry, click on ''Load''.

Enter Mandatory Fields

• Navigate to the Load tab in Shipping Enquiry.

• Click the Add button.

• Enter the mandatory fields:

  • Load Number

  • Carrier

  • (Optional) Trailer Number

• Click Apply to create the Load.

Adding Shipments via User Input

Within Shipping Enquiry, click on "Shipment".

Within this Shipment Tab, click on the Red Action Button, this will bring up a drop-down menu, and select "Add".

Enter in Mandatory Fields

General tab

Enter or Select the following:

1. The Shipment Number
2. The Warehouse
3. Company
4. Outbound Status flow

Click on the Next button  to continue to the next page.

Ship to Tab

Enter or Select the following:

1. Ship to Country
2. Ship to Phone Number

Click on the Next button  to continue to the next page.

Carrier Tab

Select the following:

1. Carrier 
2. Carrier Service

Click on the Add Items button to continue to the next page.

Items Tab

Within this Items Tab click on the Red Action Button, this will bring up a drop-down menu, and select "Add".

This will bring up a new tab, all fields in this tab are mandatory.

When all fields are entered, click on the Apply button  to add the item, and your shipment will now be fully added.

Video Tutorial - 

Adding Shipments via Import CSV

Step 1: Download Template

Use the provided shipment import template.csv.

Importing the CSV

Within Shipping Enquiry, click on "Shipment".

Within this Shipment Tab, click on the Red Action Button, this will bring up a drop-down menu, and select "Add"

Choosing File

The next step is to click on "Choose File".

Locate and choose your file by clicking on "Open".

Select the following:

1. Warehouse
2. Company

Once you have selected and entered the required fields, click on the Import button to upload your file.

Manually Closing a Shipment

You will know your shipment is ready to be closed if the Leading and Trailing Status are "Awaiting Dispatch Confirmation", as shown above.

.

How to Close:

1. Ensure the Leading and Trailing Status = "Awaiting Dispatch Confirmation".

2. Copy the Load Number from the shipment record.

3. Go to the Load tab and search by Load Number.

4. Once found, click the Ellipsis (•••) menu and select Close.