---
title: "Location Format"
slug: "location-format"
description: "Why is Location Format important, and how to create a Location Format? Step by Step guides containing all the information that you need to know to help you understand Canary7"
updated: 2025-07-31T13:33:07Z
published: 2025-07-31T13:33:07Z
canonical: "help.canary7.com/location-format"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.canary7.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Location Format

# 🏗️ Understanding Location Format

## What is a Location Format?

A **Location Format** is a predefined structure that defines how location data is organised within Canary7. It ensures consistency by providing a systematic way to arrange and identify locations throughout your warehouse.

Using a standardised format helps users quickly understand the physical position of inventory and simplifies navigation, picking, and inventory management.

## Example of a Location Format

A typical format might look like this: `A-01-01-A` Where:

- **A** = Aisle
- **01** = Rack or Bay Number
- **01** = Row or Level Number
- **A** = Position on the shelf or rack

By following such a structured code, warehouse staff can easily locate items and follow efficient pick paths.

## Why Location Formats Matter

- **🚶 Pick Walk Sequencing:** Location formats enable Canary7 to arrange pick paths logically, minimising travel distance and boosting efficiency.
- **🔍 Easy Navigation:** Staff can interpret location codes intuitively to find items quickly.
- **🧩 Consistency Across Warehouse:** Uniform location coding avoids confusion and errors in stock movement.
- **📊 Reporting & Analysis:** Structured formats make it easier to analyse inventory distribution and identify optimisation opportunities.

## Creating and Managing Location Formats in Canary7

### Accessing Location Formats

- Use the **Navigation menu**, type **"Location Format"** in the search bar, and select it.
- Or navigate to: `Configuration > Functional Area Setup > Inventory Control Setup > Location Format`

## Adding a Location Format

Click on the Red Action Button![red action button](https://cdn.document360.io/4ed7d884-d42a-4c7e-a949-08033b57dc86/Images/Documentation/red%20action%20button.png), this will bring up a drop-down menu, and select "Add"

![add uom](https://cdn.document360.io/4ed7d884-d42a-4c7e-a949-08033b57dc86/Images/Documentation/image-1664028711898.png)

- Click **Add** to create a new format.
- Fill in the required fields:
  - **Name:** A clear identifier for the format (e.g., “Aisle-Rack-Row-Position”).
  - **Length:** Specify the number of characters or digits expected for each part of the format.
  - **Type:** Select whether the segment is **Alpha** (letters) or **Numeric** (numbers).
  - **Description:** Optional field to clarify the purpose or details of the format.
- Build the format according to your warehouse’s label conventions. *Example:* For a location label like `A-01-01-01` (Area-Rack-Row-Position), define each segment with its appropriate length and type.
- Use a **separator** (typically a hyphen `-`) between segments to improve readability.
- Make sure the **Active** checkbox is selected so the format is available in the system.
- Click **Submit** to save your new location format.

![Screenshot 2022-09-24 at 14.48.57](https://cdn.document360.io/4ed7d884-d42a-4c7e-a949-08033b57dc86/Images/Documentation/Screenshot%202022-09-24%20at%2014.48.57.png)

## Tips for Effective Location Format Design

- **Keep It Simple and Intuitive:** Use codes that warehouse staff can easily understand without excessive training.
- **Match Physical Labels:** Your location format should align closely with physical location labels to reduce scanning errors.
- **Plan for Expansion:** Design formats flexible enough to accommodate warehouse growth or layout changes.
- **Use Consistent Separators:** Separators like hyphens or underscores improve legibility and reduce input errors.
- **Document Your Formats:** Maintain clear documentation and training materials explaining each format for new and existing staff.

Once you have selected and entered the required fields, click on the submit button![submit button(1)](https://cdn.document360.io/4ed7d884-d42a-4c7e-a949-08033b57dc86/Images/Documentation/submit%20button(1).png) to add.

A label that is used to identify the field.

Using letters as a data type

Using numbers as a data type

Text that informs the user of what the field is.